Presentation guidelines

Presentation guidelines

Conference format

Summary of presenters' duties

 

 Oral presenter
(Onsite)

Oral presenter
(Online)

Poster presenter
(Onsite)

Poster presenter
(Online)

Registration

Required
Deadline :
Nov. 1 (Tue)

Required
Deadline :
Nov. 1 (Tue)

Required
Deadline :
Nov. 1 (Tue)

Required
Deadline :
Nov. 1 (Tue)

Visa application

(Only participants from abroad)

China, Russia, Nationals of CIS countries, Georgia, Philippines, Viet num etc: Required
Deadline :
Sept. 30 (Fri)

N/A

China, Russia, Nationals of CIS countries, Georgia, Philippines, Viet num etc: Required
Deadline :
Sept. 30 (Fri)

N/A

Reply for the questionnaires in the acceptance notice

Required
Deadline :
Oct. 14 (Fri)

Required
Deadline :
Oct. 14 (Fri)

Required
Deadline :
Oct. 14 (Fri)

Required
Deadline :
Oct. 14 (Fri)

Live oral presentation

Required

Required

N/A

N/A

Installation of Zoom for presentation

N/A

Required

(Latest ver.)

N/A

N/A

Slide check at PC preview room onsite

Recommended

N/A

N/A

N/A

Upload of
pre-recorded video
for oral presenters

N/A

Optional
(Only for network trouble)

N/A

N/A

Network condition & equipment check at remote speaker test site

N/A

Required

N/A

N/A

Upload of
poster image file

N/A

N/A

JPEG required
Deadline :
Nov. 9 (Wed)

JPEG required
Deadline :
Nov. 9 (Wed)

Upload of
short presentation video
for poster presenters

N/A

N/A

Optional
Deadline :
Nov. 9 (Wed)

Optional
Deadline :
Nov. 9 (Wed)

Poster (A0) display onsite

N/A

N/A

Required

N/A

Poster presentation onsite
during poster session

N/A

N/A

Required

N/A

Poster presentation online
during poster session

N/A

N/A

N/A

N/A

Live chat for Q&A during poster session

N/A

N/A

N/A

Required

Oral presentation guideline

For all the oral presenters

  • Please complete the Questionnaires for all the presenters from here
    Deadline: October 14, Friday (Japan Time= UTC +9:00)
    *Log-in ID and Password is as same as submission/conference registration.
    *If your co-author is the presenter, please confirm it with the presenter and answer it on behalf.

  • Your presentation has to be prepared and presented in English, the official language of the Conference.

  • The file must be compatible with Microsoft PowerPoint or Adobe Acrobat on Microsoft Windows indicated below.

  • The slide should be a landscape orientation, and a standard aspect ratio (4:3) or wide aspect ratio (16:9). 

  • We can’t support an audio and video presentation.

  • Live presentation online (Zoom) or onsite is required.

  • Note that the presentation will be recorded and if you accepted the upload of the recorded video of your presentation, the presentation will be open for all participants until three months after the conference.

  • Screen sharing on zoom is used for the live presentation

  • Presenters MUST complete the registrations by November 1, 2022 (JST). Registration later than November 2, 2022 may be considered as withdrawal.

  • All presentation data will be completely deleted after the session.

  • The following equipment is ready at each session room during PVSEC-33:

    • LCD projector

    • PC (laptop computer, Windows 10) with PowerPoint 2019, PDF Adobe Reader and Zoom app

 

Presentation type

 Total duration

Presentation

Q & A

Oral Presentations

15 min

12 min

3 min

Keynote & Plenary & Invited talks

 30 min

25 min

 5 min

For onsite oral presenters

  • Please arrive at your session at least 15 minutes before the scheduled start to coordinate with the session chairs, and become familiar with the audio-visual equipment.

  • Please copy your presentation file to the PC equipped in each session room.

  • You are asked to bring their presentation files with your own USB memory stick.

  • Your file should be saved as your presentation code (i.e. ‘MoO_11a-1.ppt’).

  • It is your responsibility to copy your presentation file in each session room in advance.

  • Additional computers will be available at the Preview Room (Rm143, 1th Bldg.) to check the correct functionality of your presentation.
    The room will be open daily during the conference.
    You are strongly recommended to check your presentation prior to the session.

    When reviewing your presentation, you should make sure all fonts appear as expected.

    You will be able to edit your presentation at this time.

  • Oral Session Procedure

    • Please follow the chairperson’s instructions.

    • Please be seated in the “Next Speaker’s Seat” (located in the first row of the room) at least 15 minutes prior to your presentation.

    • Please check the time allotted for your presentation and finish your presentation within the designated time.

For online oral presenters

  • You are requested to check their network condition and equipment in advance at Remote Speaker Test Site.

  • Please enter your session in Zoom at least 15 minutes before the scheduled start to coordinate with the session chairs, and check your slide sharing on Zoom. 

  • (Optional) You can submit your pre-recorded movie file of your presentation through the Confit system in advance.
    Because this movie file is for a networking trouble only, you need to make a live presentation in principal without using the pre-recorded movie.

    • For the pre-recorded video, the allowed file types are .mp4, .mov, .avi, and .wmv.

    • The size of the pre-recorded video file must be within 1 GB.

    • By uploading the video, you are agreeing the following terms and conditions.

【Terms and Conditions】
・The copyright of pre-recorded video and presentation materials belong to the author(s) but they agree to allow PVSEC-33 organizer to collect, store and distribute videos exclusively for PVSEC-33.
・Video and presentation materials will not be used for any other purposes. PVSEC-33 will not be responsible or reliable if videos or presentation materials infringe on a third party’s copyrights and other intellectual rights.

Poster presentation guideline

For all the poster presenters

  • Please complete the Questionnaires for all the presenters from here

    Deadline: October 14, Friday (Japan Time= UTC +9:00)

    *Log-in ID and Password is as same as submission/conference registration.

    *If your co-author is the presenter, please confirm it with the presenter and answer it on behalf.

  • Poster sessions are scheduled on Tuesday, November 15, and on Wednesday, November 16 from 12:00 to 15:00 (JST) at the event hall (1st Bldg.) and online.

  • Your presentation has to be prepared and presented in English, the official language of the Conference. 

  • You MUST complete the registrations by November 1, 2022 (JST). Registration later than November 2, 2022 may be considered as withdrawal.

  • Please upload your poster image file (< 10 MB, JPEG) to your speaker’s site on the Confit system by November 9 (Wed), 2022 (JST)

  • You can upload a short video for your poster presentation (Optional). If you upload your video file, please upload it to your speaker’s site on the Confit system by November 9 (Wed), 2022 (JST)

    • For the short video, the allowed file types are .mp4, .mov, .avi, and .wmv.

    • The length and size of your short video file must be within 3 min and 1 GB, respectively.

    • The slide should be a landscape orientation, and a standard aspect ratio (4:3) or wide aspect ratio (16:9). 

    • Download a presentation template (16:9)

    • By uploading the video, you are agreeing the following terms and conditions.

【Terms and Conditions】
・The copyright of a short video and presentation materials belong to the author(s) but they agree to allow PVSEC-33 organizer to collect, store and distribute videos exclusively for PVSEC-33.
・Video and presentation materials will not be used for any other purposes. PVSEC-33 will not be responsible or reliable if videos or presentation materials infringe on a third party’s copyrights and other intellectual rights.

 

For onsite poster presenters

  • You can put your poster from 8:30 on November 15, and your presentation code (‘TuP-11-1’) is posted on each poster board.

  • You should show the poster no later than 11:00 on the day.

  • Your poster must be removed by 20:00 on November 16.

  • Please note that after 20:00 all remaining posters will be disposed.

  • Size of a poster board is 2100 mm tall and 900 mm wide. Please clearly display the paper title, author names and affiliations on the poster.

  • Download a presentation template (Onsite)

  • You are requested to stay near by your poster during the session.

  • The poster sessions allow authors the opportunity to interact personally with the attendees, network with interested parties, and discuss research results in-depth.

  • The followings are outlines for preparing your poster:

    • Poster Size: The area available for the poster is limited to a rectangle 2100 mm tall by 900 mm wide. Please make sure the poster fits within the allowed display area (e.g. A0 size is 1189 mm tall x 841 mm wide).

    • Poster Mounting: The surface of the mounting board is pushpin friendly. Posters must be mounted to the boards with pushpins, and they are available at the poster check-in desk,

For online poster presenters

  • In this conference, there is no video chat tool prepared for online poster presentations.
    However, you can reply to questions from attendees using comment section on the Confit system.

  • During the core time, you are requested to check and reply to questions and comments from attendees on the Confit system.

  • Size of a poster for online presenters is  450 mm tall and 800 mm wide (16:9).

  • Please clearly display the paper title, author names and affiliations on the poster.

IMPORTANT DATES

Abstract Submission Deadline:
May 31 (Tue), 2022
(Extended) June 14 (Tue), 2022

Abstract Submission Deadline:
May 31 (Tue), 2022
(Extended) June 14 (Tue), 2022

Abstract  Acceptance Notice:
August 31 (Wed), 2022

Abstract  Acceptance Notice:
August 31 (Wed), 2022

Early-bird Registration Deadline:
September 14 (Wed), 2022

Early-bird Registration Deadline:
September 14 (Wed), 2022

Visa Support Application Deadline:
September 30 (Fri), 2022

Visa Support Application Deadline:
September 30 (Fri), 2022

Platinum sponsors

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